ST. LUKE’S-ROOSEVELT HOSPITAL CENTER
HOUSING/PARKING INFORMATION AND APPLICATIONS

Housing

As a service to residents and other professional staff, St. Luke’s-Roosevelt Hospital Center maintains a building near the St. Luke’s Hospital complex and two buildings near the Roosevelt Hospital Site in midtown Manhattan. Studio, one-bedroom and two-bedroom apartments are offered, with housing assignments based on both availability and each employee’s family size.

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Parking

Parking spaces are available for House Staff who do not live in St. Luke’s-Roosevelt Hospital Center housing. Payment is made by payroll deduction. A copy of your Hospital identification card, driver’s license and vehicle registration must accompany the completed parking application and signed terms and conditions sheet.

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Transportation Between Hospital Sites

Free transportation between sites is provided by St. Luke’s-Roosevelt Hospital Center jitney bus. Travel time between the St. Luke’s Hospital site and the Roosevelt Hospital site is approximately 20-30 minutes depending on traffic. There is also jitney service between the Roosevelt Hospital site and Beth Israel Medical Center-Petrie Division.

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Housing Priorities
The Medical Center attempts, first and foremost, to provide housing to those who fulfill a critical patient care need or are in specific market scarce categories at the Medical Center. Housing assignments are made in the following priority order:

1) House Staff* (interns, residents and fellows) in ACGME accredited programs; 2) (a) House Staff (interns, residents and fellows) in unaccredited programs or (b) Research Post-doctoral fellows who are supported on a sponsored project and are in the training stage of their careers. The support must come from a recognized funding source including but not limited to governments, foundations and industry. To be eligible the individual must have a full-time position at St. Luke’s-Roosevelt Hospital Center. Housing will be offered for no more than three years. 3) employees who are in specific market scarce categories (market scarce categories to be determined from time to time by the Vice President, Human Resources); 4) On a limited basis, with annual review of availability, Columbia Presbyterian Medical Center Urology residents and Montefiore Neurosurgery residents who rotate through SLRHC; 5) Professional Nurses; 6) Other employees; 7) Affiliate.

*Incoming House Staff have highest priority and departing House Staff have lowest priority during House Staff Turnover Season from March match date to July 31st.

Apartment Information
All Apartments include refrigerators and stoves. Otherwise, apartments are rented unfurnished. For your convenience, coin or card operated washers and dryers are located in all buildings. The installation and use of washing machines, dryers and dishwashers is not permitted in residential units. We also have exterminating service available in all buildings. Please contact your building superintendent for scheduled times.

To prevent damage to tile and wood floors, wall-to-wall carpeting that is tacked to the floors is not permitted.

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Pets
The 10 Amsterdam Avenue building has a no pet policy which is strictly enforced. Other buildings permit small birds and fish as pets. Written authorization from Real Estate Services is required in order to have a pet reside in your apartment. If you would like to bring your pet, please submit along with your housing application, a letter requesting authorization and include details about your pet such as the type, breed, age, weight and height as well as a recent picture.

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Building Information
10 Amsterdam Avenue, New York, NY 10023
This apartment building is located on 10th Avenue across from Roosevelt Hospital. There are 132 units that consist mainly of studios and one-bedrooms. All apartments have modern kitchens that contain dishwashers, as well as individual heating and air conditioning units and sound-attenuating parquet wood flooring. This building provides 24-hour security service. For approximate apartment dimensions, see floor plans.

515 W. 59th Street, New York, NY 10019
Also located close to Roosevelt Hospital, this is a multi-family housing development that is 33 stories high. Its 465 units are mostly studio apartments. All apartments contain individual heating and air conditioning units. This building provides 24-hour doorman service. For approximate apartment dimensions, see floor plans.

501 W. 113th Street, New York, NY 10025
Across from St. Luke’s Hospital is this 20-story, pre-war, doorman building. Most of the 97 apartments are one-bedrooms with sunken living rooms and hard wood floors. It is only 2 blocks away from Morningside Park. For approximate apartment dimensions, see floor plans.

Renters Insurance
We strongly recommend that tenants purchase renters insurance. Renters insurance can provide coverage for loss of personal property due to fire, smoke, vandalism, theft, and water damage from plumbing. Renters insurance can also cover you if someone slips and falls in your home or is injured by any of your possessions and then sues. Insurance companies that sell renters insurance include (but are not limited to): Allstate at www.allstate.com or (800) Allstate; Nationwide Insurance at www.nationwide.com or (800) 882-2822; Met Life at www.metlife.com or (800) 438-6388.

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Application Procedures for House Staff/Residents/Fellows beginning in June/July
Housing is guaranteed to house staff in ACGME approved programs who submit a completed application and a deposit in the amount of $1,000 by April 25th. Please send U.S. money orders or traveler’s checks made payable to St. Luke’s-Roosevelt Hospital Center or you may charge this housing deposit to your credit card by completing the credit card authorization section on page two of the Housing Application. The housing deposit will be applied to your rent for July. Please note that if you move into housing prior to July, rent for this period along with the security deposit which is equal to one month’s rent, will be due prior to your move into housing. If you decline your housing assignment because we were unable to assign you to the building(s) you indicated and if you initial the paragraph on the application which states “My initials here indicate I will accept a housing assignment only if it is in the building/buildings indicated above,” we will refund your entire deposit. If you did not initial this paragraph and decline your housing assignment, or if you withdraw your application, $500 is non-refundable.

Applications should be sent via mail to St. Luke’s-Roosevelt Hospital Center, Real Estate Services, 555 W. 57th Street, Suite 5-46, New York, NY 10019 or by fax to (212) 523-5119. All completed applications received earlier and by April 25th will be treated equally. All applications received after April 25th will be handled on a first come/first served basis. Once your completed application has been received and processed, you will be assigned an apartment, if available. First preference is given to those living outside a 30-mile radius of the Hospital Center since they are physically unable to search for their own apartment. If demand for a particular type of apartment is greater than the supply, apartments will be assigned randomly to those with first priority. All others will be given an alternate assignment. If we receive your application by April 25th, we will mail you your housing assignment, occupancy agreement and related documents between May 15th and June 1st. Please provide us with an address, telephone number, fax number and e-mail address where you can be reached during this time. All occupancy agreements must be completed and returned to the Real Estate Services Office along with the appropriate payments and documentation no later than five (5) days after you receive the agreement. As a general rule, there are no model apartments. However, you may view any vacant apartment and/or contact the current tenant to arrange a mutually convenient time to view their apartment.

If you do not accept your housing assignment, you will be eligible for hospital housing after January 1st of the following year. If you accept the apartment but would like to request a transfer, you will be eligible to do so 6 months after the start of your lease. Please note that there is a $500.00 Transfer Fee for a lateral transfer.

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Application Procedures for House Staff not Arriving in June/July and Other Employees
Submit a complete application via mail to St. Luke’s-Roosevelt Hospital Center, Real Estate Services, 555 W. 57th Street, Suite 5-46, New York, NY 10019 or by fax to (212) 523-5119. Housing assignments will be prioritized according to the SLRHC Housing policy and will be made according to a Wait List determined by date of application. Housing assignments will be made by Real Estate Services from August 1st to March match date as accommodations become available.

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Occupancy Guidelines
Only you and your immediate family who will live in the apartment full time are eligible for housing. Eligible family members include your spouse or domestic partner and children only. Parents, brothers, sisters, live-in help, etc., will not qualify you for a larger apartment. To qualify for housing we must receive a copy with your application and see the original marriage certificate, birth certificates and proof of school records for all children listed.

Domestic Partnership
Eligibility of a domestic partner shall be determined by the Real Estate Services Department. To apply for recognition of a domestic partnership you must complete an “Affidavit of Domestic Partnership” and submit supporting documentation. The Affidavit is available from the Real Estate Services department by sending an e-mail to res-hous@chpnet.org, calling (212) 523-6781 or faxing your request to (212) 523-5119.

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Rental Payment
Rent is paid through payroll deduction. Half of your monthly rent is deducted from your first paycheck each month and the remainder is deducted from your second paycheck each month. You will be given a form to complete to authorize this deduction at the time that you are sent your agreement. However, because of the estimated one month timeframe required to setup your payroll deduction, at the time you sign your occupancy agreement, you must submit a United States money order or a credit card authorization for any additional rent due. International money orders cannot be accepted. If you move into your apartment prior to the start of your employment, you must also pay rent via credit card or United States money order for this initial period prior to moving in.

Security Deposit
The security deposit is equal to one-month’s rent. This must be a paid via traveler’s checks or a United States money order and must be paid before you move into your assigned apartment. The security deposit payment must be separate from the rent payment because they will be deposited to different bank accounts. International money orders cannot be accepted. Security deposit cannot be deducted from your paycheck or charged to a credit card. The security deposit is submitted to a separate bank where an account is established in your name and the money remains until you vacate the apartment. When you vacate the apartment, the money is returned to you minus any charges for damages or rent arrears. Interest income that accrues on the security deposit is mailed to you each year from the bank. We must have your social security number on the W-9 Form (which will be sent to you with your Occupancy Agreement) in order to deposit the money in the bank

Social Security

Your social security number is needed by July 1st. If you do not yet have a social security number, you must apply in person at the Social Security Administration with appropriate identification. There is an office at 237 W. 48th Street, 5th Floor, New York, New York, 10036 between Broadway and 8th Avenue. For further information regarding acceptable forms of identification, office hours and directions to the closest office, please contact the Social Security Administration at (800) 772-1213 or visit their website at www.socialsecurity.gov and click on “Frequently Asked Questions”.

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Cable , Telephone & Internet Connection
RCN is now offering ResiLinkTM, a bundled pricing plan that provides not only telephone and cable television but also high-speed cable modem service, all from one connection and one provider. RCN ResiLinkTM packages offer one low price and simple billing for all services offered. RCN does not charge an installation fees for any ResiLinkTM package that you choose. For further information or to schedule an installation, please e-mail your name, new address and telephone number to Ms. Janet McGibbon, RCN Account Executive at janet.mcgibbons@rcn.net or call (646) 772-4472.

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Telephone
You may also contact Verizon at (212) 890-2350 for telephone service.

Electricity and Water
Tenants of 501 W. 113th Street must call Con Edison at (800) 752-6633 to turn on electricity. You will receive a bill from this company. Tenants of 10 Amsterdam Avenue and 515 W. 59th Street do not have to make arrangements to turn on the electricity. Electricity is provided on a sub-metered basis and billed by a contracted service provider named Quad Logic Corporation. Bills provided by Quad Logic Corporation for electricity are payable within 5 days of receipt. No arrangements for water are needed. The cost of water is included in the rent for all buildings.

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For Applicants arriving in June/July, What To Expect When You Arrive
Orientation for incoming House Staff begins around the third week in June; however, contracts for many departing House Staff do not end until June 30th. Herein lays a problem over which we have no control. Many apartments for incoming House Staff will not be ready for occupancy until July 4th or later. We strive to move in most tenants on or about July 1st (as soon as an apartment is vacated, cleaned and painted, if necessary).

Please arrange to have your furniture and other items delivered to your apartment after you have received keys for your apartment. The building staff is not able to accept any deliveries such as United Postal Service, Federal Express, Furniture, etc. Please note someone must be home to accept delivery of your items as well as provide access to providers of cable, telephone, and other such services.

Storage space is not available in residential buildings.

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When Will My Apartment Be Ready
Apartments are ready for occupancy approximately 3 days after the apartment has been vacated. Tenants are requested to give thirty days advanced notice and complete a “Request for Move-out Date” form when they plan to move out of housing. New occupants may move in as soon as their assigned apartment is ready. Pro-rated rent will be charged from the day you pick up your keys and move in. You may contact the building doorman or superintendent to find out if the apartment assigned to you has been vacated and the approximate date the apartment will be ready. For Applicants arriving in June/July, please do not contact the building prior to June 10th. Contact telephone numbers are as follows:

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Length of Occupancy
House Staff (interns, residents and fellows) in ACGME accredited and unaccredited programs as well as House Staff in merged programs completing residency programs and/or fellowships must vacate housing by the date on which their contract ends. Any House Staff terminating employment prior to completion of their contract term or any other category of eligible employee or Medical Center affiliated tenant terminating their employment must vacate Medical Center housing within three weeks of their termination or the last day of the month in which they were terminated, whichever comes first. Professional Nurses are only guaranteed housing for three years.

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Wait List
Eligible Staff who applies for housing or a transfer to another size apartment when no vacancies exist shall have their names entered on a Wait List by apartment size, in order of application receipt date. As housing becomes available, applicants will be contacted with regard to vacancies. If an apartment is offered to an applicant, the applicant shall have the opportunity to refuse an apartment one (1) time for any reason. Should an applicant refuse to accept an offer of a second apartment for any reason, e.g. size, location, rent, etc., the employee shall lose priority and his/her name will be placed at the bottom of the Waiting List.

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Exceptions
We have a policy of no exceptions to our housing policy and procedure. However, on rare occasions exceptions are granted. If you believe your situation is so extreme as to warrant review for an exception, please have your Chairman of Service (for House Staff) or Administrative Vice President (all other employees) submit in writing to the Assistant Vice President of Real Estate Services the reason why you should be placed ahead of all others on the Wait List who have played by the rules and waited. Please note we average only one or two exceptions per annum.

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Questions
If you have any questions not addressed in this General Housing Information Packet, please contact us at e-mail address REShous@chpnet.org. We can also be reached via the Housestaff Hotline (212) 523-6781 or fax number (212) 523-5119.

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