Real Estate Package

ST. LUKE’S-ROOSEVELT HOSPITAL CENTER
HOUSING/PARKING INFORMATION AND APPLICATIONS

Housing Provided
As a service to residents and other professional staff, St. Luke’s-Roosevelt Hospital Center maintains a building near the St. Luke’s complex and two buildings near the Roosevelt Site in midtown Manhattan. Studio, one-bedroom and two-bedroom apartments are offered, with housing assignments based on both availability and each employee’s family size.

Housing Priorities
The Medical Center attempts, first and foremost, to provide housing to those who fulfill a critical patient care need or are in specific market scarce categories at the Medical Center. Housing assignments are made in the following priority order:

1) House Staff* (interns, residents and fellows) in ACGME accredited programs; 2) (a) House Staff (interns, residents and fellows) in unaccredited programs or (b) Research Post-doctoral fellows who are supported on a sponsored project and are in the training stage of their careers. The support must come from a recognized funding source including but not limited to governments, foundations and industry. To be eligible the individual must have a full-time position at St. Luke’s-Roosevelt Hospital Center. Housing will be offered for no more than three years. 3) Employees who are in specific market scarce categories (market scarce categories to be determined from time to time by the Vice President, Human Resources); 4) Columbia Presbyterian Medical Center based House Staff in merged programs with SLRHC who rotate through SLRHC; 5) Professional Nurses; 6) Other employees.

*Incoming House Staff have highest priority and departing House Staff have lowest priority.

Apartment Information
All Apartments include refrigerators and stoves. Otherwise, apartments are rented unfurnished. For your convenience, coin or card operated washers and dryers are located in all buildings. The installation and use of washing machines, dryers and dishwashers in individual residential units is not permitted. We also have exterminating service available in all buildings. Please contact your building superintendent for scheduled times.

To prevent damage to tile and wood floors, wall-to-wall carpeting that is tacked to the floors is not permitted.

Pets
Some buildings have a no-pet policy which is strictly enforced. In addition, you need written authorization from Real Estate Services to have a pet reside in your apartment. If you would like to bring your pet, please submit a letter requesting authorization along with your housing application and include details about your pet.

Building Information
10 Amsterdam Avenue, New York, NY 10023
This apartment building is located on 59th street across from the Roosevelt site. There are 132 units that consist mainly of studios and one-bedrooms. All apartments have modern kitchens that contain dishwashers, individual heating and air conditioning units and sound-attenuating parquet wood flooring. For approximate dimensions, see floor plans.

515 W. 59th Street, New York, NY 10019
Also located across from the Roosevelt site, this is a multi-family housing development that is 33 stories high. Its 465 units are mostly studio apartments. All apartments contain individual heating and air conditioning units. This building provides 24-hour doorman service. For approximate dimensions, see floor plans.

501 W. 113th Street, New York, NY 10025
Across from the St. Luke’s site we have a 20-story, pre-war, doorman building. Most of the 97 apartments are one-bedrooms with sunken living rooms and hard wood floors. It is only 2 blocks away from Morningside Park. For approximate dimensions, see floor plans.

Renters Insurance
We strongly recommend that occupants purchase renters insurance. Renters insurance can provide coverage for loss of personal property due to fire, smoke, vandalism, theft, and water damage from plumbing. Renters insurance can also cover you if someone slips and falls in your home or is injured by any of your possessions and then sues. Insurance companies that sell renters insurance include (but are not limited to): Allstate at www.allstate.com or (800) Allstate; Nationwide Insurance at www.nationwide.com or (800) 882-2822; Met Life at www.metlife.com or (800) 438-6388.

Application Procedures for House Staff/Residents/Fellows beginning in June/July
Housing is guaranteed to house staff in ACGME approved programs who submit a completed application and a deposit in the amount of $800 by April 25th. Please send U.S. money orders or travelers checks made payable to St. Luke's-Roosevelt Hospital Center or you may charge the deposit to your credit card by completing the credit card authorization section on page two of the Housing Application. The application deposit will be applied to your first month's rent. Please be advised the application deposit must be paid in addition to the security deposit.

If you decline your housing assignment because we were unable to assign you to the building(s) you indicated and if you initial the paragraph on the application which states “My initials here indicate I will accept a housing assignment only if it is in the building/buildings indicated above”, we will refund your entire deposit. If you did not initial this paragraph and decline your housing assignment, or if you withdraw your application, $500 is non-refundable.

Applications should be sent via mail to St. Luke’s-Roosevelt Hospital Center, Real Estate Services, 555 W. 57th Street, 5th Floor, New York, NY 10019 or by fax to (212) 523-5119. All completed applications received earlier and by April 25th will be treated equally. All applications received after April 25th will be handled on a first come/first served basis. Once your completed application has been received and processed, you will be assigned an apartment, if available.

First preference is given to those living outside a 30-mile radius of the Hospital Center since they are physically unable to search for their own apartment. If demand for a particular type of apartment is greater than supply, apartments will be assigned randomly to those with first priority. All others will be given an alternate assignment.

If we receive your application by April 25, we will mail you your housing assignment, occupancy agreement and related documents between May 15th and June 1st. Please provide us with an address, telephone number, fax number and e-mail address where you can be reached during this time. All occupancy agreements must be completed and returned to the Real Estate Office along with the appropriate payments and documentation no later than five (5) days after you receive the agreement.

As a general rule, there are no model apartments. However, you may view any vacant apartment and/or contact the current tenant to arrange a mutually convenient time to view their apartment.

If you do not accept your housing assignment, you will be eligible to apply for hospital housing after January 1st of the following year. If you accept the apartment but would like to request a transfer, you will be eligible to do so 6 months after the start of your lease. Please note that there is a $500.00 Transfer Fee for a lateral transfer.

Application Procedures for House Staff not Arriving in June/July and Other Employees
Employees should submit a complete application via mail to St. Luke’s-Roosevelt Hospital Center, Real Estate Services, 555 W. 57th Street, 5th Floor, New York, NY 10019 or by fax to (212) 523-5119. Housing assignments will be prioritized according to the policy and will be made according to a waitlist determined by date of application. Housing assignments will be made by the Real Estate Services on an on going basis as accommodations become available.

Occupancy Guidelines
Only you and your immediate family are eligible for housing. Only eligible family members who will be residing in the apartment should be listed on the application. Eligible family members include your spouse or domestic partner and children only. Parents, brothers, sisters, live-in help, etc., will not qualify you for a larger apartment. To qualify for housing we must see the original marriage certificate, birth certificates and proof of school records for all children listed. Expectant mothers should send an original letter from their obstetrician listing the baby's due date.

Domestic Partnership
Eligibility of a domestic partner shall be determined by the Medical Center’s Human Resources Department. To apply for recognition of a domestic partnership you must complete an “Affidavit of Domestic Partnership” and submit supporting documentation. The Affidavit is available from the Benefits Section of the Human Resources Department. For further information please call Human Resources at (212) 523-7189.

Rental Payment
Rent is paid through payroll deduction. Half of your monthly rent is deducted from your first paycheck each month and the remainder is deducted from your second paycheck each month. You will be given a form to sign to authorize this deduction at the time that you are sent your Occupancy Agreement. However, at the time you sign your occupancy agreement, you must submit a U.S. money order for the first month’s rent minus the housing deposit sent with your application. International money orders cannot be accepted. If you move in to your apartment prior to beginning employment, you must also pay rent for this initial period prior to moving in.

Security Deposit
The security deposit is equal to one-month’s rent. This must be paid via travelers checks or a United States money order separate from the rent and must be paid before you move in. International money orders cannot be accepted. Nor can the security deposit be deducted from your paycheck or charged to a credit card. The security deposit is held in a separate bank account until you vacate the apartment and then is returned to you minus any charges for damages or arrears. We must have your social security number on the W-9 Form (which will be sent with your Occupancy Agreement) in order to deposit the money in the bank.

Cable , Telephone & Internet Connection
RCN is offering power packages, bundled pricing plans that provide not only telephone and cable television but also high-speed cable modem service, all from one connection and one provider. RCN power packages offer one low price and simple billing for all services offered. If you choose any of the power packages, RCN does not charge an installation fee. For further information or to schedule an installation, please e-mail your name, new address and telephone number to Paul Gaddy, RCN Account Executive, at paul.gaddy@rcn.net. You may also call Paul Gaddy at (212) 842-7835 7835. Within the United States his toll free number is (866) 288-2491. Janet McGibbon is also available at (646) 772-4472.

Telephone
You may also contact Verizon at (212) 890-2350 or www.verizon.com for telephone service.

Electricity and Water
Tenants of 501 W. 113th Street must call Con Edison at (800) 752-6633 to turn on gas and electricity. You will receive a monthly bill from this company. Tenants of 10 Amsterdam Avenue and 515 W. 59th Street do not have to make arrangements to turn on the electricity. Bills provided by the Real Estate Services Department for electricity are payable upon receipt. No arrangements for water are needed. The cost of water is included in the rent for all buildings.

For Applicants arriving in June/July, What To Expect When You Arrive
Orientation for incoming House Staff begins around the third week in June, however, contracts for departing House Staff do not end until June 30th. Occupancy Agreements begin on or about July 1 (as soon as an apartment is vacated, cleaned and painted, if necessary) and all House Staff Occupancy Agreements end June 30th. Herein lies a problem over which we have no control. Many apartments for incoming House Staff will not be ready for occupancy until July 4th or later.

Please arrange to have your furniture and other items delivered to your apartment after you have received keys for your apartment. The building staff is not able to accept any deliveries such as UPS, Federal Express, Furniture, etc. Please note, someone must be home to accept delivery of your items as well as to provide access to providers of cable, telephone, and other such services.

Storage space is not available in residential buildings.

When Will My Apartment Be Ready
Apartments are ready for occupancy approximately 3 days after the apartment has been vacated. New occupants may move in as soon as their assigned apartment is ready. Pro-rated rent will be charged from the day you pick up your keys. You may contact the building doorman or superintendent to find out if the apartment assigned to you has been vacated and the approximate date the apartment will be ready. For Applicants arriving in June/July, please do not contact the building prior to June 10. Contact telephone numbers are as follows:

Length of Occupancy
House Staff (interns, residents and fellows) in ACGME accredited and unaccredited programs as well as House Staff in merged programs completing residency programs and/or fellowships must vacate housing by June 30th. Any House Staff terminating employment prior to completion of their residency/fellowship, or prior to June 30th of the year of completion, or any other category of eligible employee or Medical Center affiliated tenant terminating their employment must vacate Medical Center housing within three weeks of their termination or the last day of the month in which they were terminated, whichever comes first. Professional Nurses are guaranteed housing for only three years.

Wait List
Eligible staff who apply for housing or a transfer to another size apartment when no vacancies exist shall have their names entered on a wait list by apartment size, in order of date of receipt of application. As housing becomes available, applicants will be contacted with regard to vacancies. If an apartment is offered to an applicant, the applicant shall have the opportunity to refuse an apartment one (1) time for any reason. Should an applicant refuse to accept an offer of a second apartment for any reason, e.g. size, location, rent, etc., the employee shall lose priority and his/her name will be placed at the bottom of the waiting list.

Exceptions
We have a policy of no exceptions to our housing policy and procedure. However, on rare occasions exceptions are granted. If you believe your situation is so extreme as to warrant review for an exception, please have your Chairman of Service (for House Staff) or Administrative Vice President (all other employees) submit in writing to the Vice President of Real Estate Services the reason why you should be placed ahead of all others on the wait list. Please note we average only one or two exceptions per annum.

Contact Us
If you have any questions not addressed in this General Housing Information Packet, please contact us at e-mail address REShous@chpnet.org. We can also be reached via the Housestaff Hotline (212) 523-6781 or fax number
(212) 523-5119.